Records Clerk at Midlands State University – Gweru

MIDLANDS STATE UNIVERSITY STAFF VACANCY Applications are invited from suitably qualified and experienced persons for the following post: ACADEMIC AFFAIRS – CENTRAL RECORDS SECTION POST: RECORDS CLERK JOB SUMMARY The post of a records clerk is a position that requires: -A person of integrity -A person who can pay attention to detail -Ability to interact professionally with students and all stakeholders of the University. -Strong ICT and electronic records management skills. -High degree of confidentiality. -Good problem-solving and decision-making skills. -Good analytical, administrative and organisational skills. -Knowledge of Microsoft Packages. -Knowledge of both National and International standards and legislation used in the management of records.

Duties and Responsibilities
-Verification of student qualifications during registration periods.
-Classification and indexing of records.
-Formulating and implementing University records management policies and procedures which facilitate the management of records to ensure effective records practices.
-Scanning and electronic filing of student records.
-Carrying out records surveys to determine records management risks and opportunities.
-Facilitate timely and accurate retrieval of records for authorized personnel.
-Ensuring safe transfer of records from University departments to the University Repository.
-Receiving copies of transmittal lists after records have been transferred to the University Repository, arrangement and description.
-Identification of records due for destruction or permanent preservation.
-Coordinating the secure disposal of records that have reached the end of their retention period.
-Ensuring that confidential information is stored securely.
-Organizing and conducting training workshops to equip members of staff with records management skills.
-Communicating policies, procedures, and updates to members of staff.
-Any other duties as assigned.
*NB: Midlands State University is an equal opportunities employer. In the interest of promoting gender parity, female candidates are encouraged to apply.

- National Diploma in Records Management and Information Science.
- At least 1 year of working experience in a records environment.